Causes of "Printer Not Available" Error Message

Get to know more about causes of "printer not available" error message and tips to fix this issue

Printer is the electronic equipment designed to create a text or graphics on a print media such as paper or transparencies of the documents which are stored in electronic form. In certain cases, the printers are shared in a network in order to increase its usability. By sharing you could use the same printer for all the computers interconnected in the network. So you could perform the printing task from any computer. The print spooler service facilitates you in managing the printing jobs like deleting print jobs, altering the priority of certain print jobs that are waiting to be printed, pausing or restarting the print jobs, etc. It also facilitates the printer and CPU to perform other process at the time of sending the print task to the print queue. Any defect in the print spooler service would results in a not available or non working printer.

Below are the causes and the symptoms of the "printer not available" error message and the tip to resolve the error:

• Causes of Printer Unavailability
• Symptoms of "Printer Not Available" Error
• Resolving Tips

Causes of Printer Unavailability

The major reason for the "printer not available" issue is misbehaved or corrupted spooler. The spooler does not keep a constant cache of the printer status for partial print providers. The print spooler has the main role in initiating the printing process. It delivers automatic printing and decreases the printing load. Therefore any corruption in the print spooler and spooler files would stop the printing. The pirated or outdated device drivers would also lead to the printer not available state.

Symptoms of "Printer Not Available" Error

The "printer not available" error is faced by the partial print provider such as the Internet print protocol printer. When the printer encounters this issue, then your printer which is shared in a network would be unavailable. The major symptom of the issue is the delay that occurs when you try to opens the printer. You might experience this problem as a delay of about 30 seconds to 5 minutes in programs that call the OpenPrinter function. The delaying depends on how the program is designed and how frequently the program calls the function.

Make sure that your system is free from any viruses and malware. Make sure that the installed device driver is up to date and compatible with the printer. If it is a shared printer, make sure that all the computers sharing the same printer in the network possess the unique name and obey the Microsoft naming recommendations. Check the File and Printer Sharing for Microsoft Networks service whether it is altered or not.

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