Add Printer to Network
What are the techniques to add printer to a network? What are the benefits that can accrue to the user by adding the printer to a network?
Most often organizations like offices and educational institutions feel the need to share a device, especially printers and faxes, among many computers for the sake of convenience and economy. Even homes, having more than one PC but a single printer, prefer sharing the device instead of buying a new one for each. Computers are first connected via a remote network and then a printer is connected to enable sharing. Users of Windows operating system will have to install the printer on the system first, to enable sharing. The process for adding a printer to a network based on Windows varies a little depending on the version of the OS. However, before sharing a device (printer in this case) over a network, one must be aware of the printing rights. Only a particular group in an organization may be granted access to printer sharing over a network by the computer administrator. This is to ensure that other computers that get in touch with the network grid but do not belong to the organization cannot use the shared device.
The following points explain how to add printer to a network, and how it is beneficial:
- How to add a printer to a network?
- Benefits of adding the printer to network
- Issue that may arise and tips to troubleshoot them
How to add a printer to a network?
To add a printer to a network, first make sure that printer is connected to the computer. Go to control panel from the start menu and choose printers and faxes. Alternatively, choose printers and faxes from the settings option in start menu. In the window that opens, at the left pane, a link saying Add a printer is available. Click on the link and the Add printer wizard opens. Click on next. Two options are available in the next window. Choose the option saying A network printer or printer attached to another computer and then click next. In the next window, you will be asked to select the printer and its location. Locate the printer by clicking on browse or type its name. After selecting the name of the printer, its drivers are installed automatically. You will also be asked if you wish to choose this as the default printer. Choose yes or no accordingly. A confirmation message will then be displayed saying that you have now successfully added the printer.
Benefits of adding the printer to network
Sharing of devices and equipment among several computers via a network saves precious office space in small organizations; it is a viable option for home users and is economical for other organizations like schools and universities as well. It saves money, space and other resources. Rather than buying a new device for each computer, sharing it over a network makes it easily available for many computers in the network range.
Issue that may arise and tips to troubleshoot them
The disadvantage of sharing a printer over a network is largely based on its handling. In case there are many users of a single printer, users will have to wait till the others finish. The computer, to which the printer is attached to, must always be switched on to make the printer available to other computers. Because many people are using the same device, it may take its toll and the device may start malfunctioning. Those willing to connect a printer to a network must make sure that the printer is installed on one computer first and the printer and the computer name are known. Make sure printer sharing is enabled. To confirm, go to printer settings in control panel, right click on the printer icon and select sharing. In case one wishes to remove a printer, go to printers in control panel, right click on the printer to be removed, and choose delete.
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