Reasons Windows® cannot connect to a printer and ways to resolve this problem
What prevents Windows from connecting to a printer? What can be done to solve this problem?
Windows Operating Systems can support printing functions when a printer is connected to the system. Windows PCs should have a printer driver which is required for a printer to work on the system. The printer can be connected either directly to a single system or to a group of computers. You sometimes experience problems while printing. One of these problems is that you cannot connect Windows to the printer. This problem usually occurs with Windows systems along with some error messages. Error message say that Windows cannot connect to the printer and access is denied. The usual cause of this issue is improper installation of the printer to the system. Faulty drivers can also cause problems.
Reasons why Windows cannot connect to a printer and ways to resolve the issue:
- Check Windows software
- Check printer drivers
- Tips to connect a printer with Windows systems
Check Windows software
Damaged Windows Operating Systems prevent you from connecting a printer with a computer. Only a well configured Operating System can support printing jobs on the system. So you should troubleshoot all issues with the Operating System. Network computers that have different Operating Systems installed, should possess better combination and sharing functions.
Check the printer drivers
Printer drivers are important software that should be installed on computers. They enable communication between the printer and Windows. The compatibility of driver software should be checked when the printer cannot be connected to the system. Incompatible software cannot be used because the Operating System will not be able to find the printer when you give printing commands.
You can troubleshoot issues like unable to connect a printer to Windows, with the help of the proper steps. Windows 7 provides an option called 'Connect To' in the Start menu. You should navigate to the 'Control Panel' and open 'Printers and Hardware Devices' option. Then open 'Printers and Faxes' and click on 'Add a Printer' option. Now 'Add a Printer' opens and 'Local Printer Adding' wizard should be selected. Also, uncheck the option to automatically add a printer. Enter the port name and port type at 'Create a New Port' section. The port name will be the path of the printer, and the type is local. Click 'Next' and follow the wizard to complete the process, including driver software selection.
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