Keep your data safe while printing
Technology is getting more portable and compact with each passing day. Huge quantities of data can be packed in the USBs of merely 3 centimeters and can be easily carried from one place to another. Same is the case with laptops, tablets, and external hard disks. Technology is like a boon to everyone. However, most of the times, owing to sheer carelessness, people end-up losing valuable data by dropping and misplacing these compact devices. After witnessing the scenario, many organizations have strengthened their security policies to prevent the data loss through portable devices. However, one of the most important hidden security risk is still ignored - the loss of data while printing.
The important information of every organization is its asset and needs to be preserved with utter safety. Printing is highly used in offices by almost all the employees where they print important information every moment. There are sophisticated multifunction printers (MFPs) as well which offer a lot more features than just printing. These comprise of feature like data storage in hard drives and scan to e-mail services. The public use of these features at the same workplace increases the chances of data loss. The loss of sensitive data takes place majorly from these multifunction printers.
You may just lose your valuable data, being distracted by a phone call, while taking the print outs. Safeguarding your information is extremely important and you must take necessary steps to ensure that your information is protected, especially while using MFPs.
By incorporating the following simple and easy approaches, you can easily safeguard the information:
• Purchasing the printer with pre-enabled security features.
• When selling off or dumping old equipment, make sure you remove entire data from the hard disk or any other storage form.
• Use less paper and prefer scanning and storing your information digitally on to your personal device.
By following these simple rules, you can safeguard your information easily and prevent it from getting leaked.